Construction Business Review

Paperless construction
Streamline Compliance Requirements by going Paperless

Tiaan Kotze, Technical director, Paperless constructionTiaan Kotze, Technical director
In the past decade, construction safety management practices and systems have become crucial topics for stakeholders organizing human resources. On the other hand, compliance teams are facing numerous challenges in terms of increasing regulation, the pandemic, and the expectation that they will prevent accidents without compromising on the customer experience. For most organizations, assigning more people to the compliance challenges is not an option. To simplify compliance-related processes, Paperless Construction aims to digitize health and safety compliance by removing the need for paper-based health and safety training records and automating compliance management.

Construction companies often deal with missing records as they employ traditional methods like paper documents. Such costly timekeeping units do not always fulfil their purpose or are filled with loopholes. As the industry is heavily dependent on a transient workforce, a cost-effective, cloud-based time and attendance compliance management application used to record worker timekeeping, and attendance is the need of the hour. The firm has developed a cloud-based Construction health and safety software that enables their clients to manage all training, compliance attendance requirements in one place. By utilizing the firms’ user-friendly, cost-effective compliance management platform, their clients gain an instant audit trail of the employees’ competency, training, and attendance records which can improve the organizational structure and provide updates on the employees’ well-being.

Timekeeping can be done on the go and in real-time, while SOS and roll calls can be implemented from any device, anywhere, maximizing the safety of the employees. The firm’s software can be used to deliver on-the-go inductions, briefings, and toolbox lectures, as well as safety alerts easing the organizational pressure from the employers. The APIs are made available for integration with the users’ data center so that managing data, including data extraction and analysis, can be done centrally.

Paperless Construction has built an intuitive compliance management application that is available on both the web and mobile. By automating the repetitive and mundane tasks necessary, the firm has enabled its clients to effectively manage project health and safety records on the go and in the office. Once the project is formulated and the partners are added, daily briefings, toolbox talks, safety alerts, and other site-critical information can be shared easily and in real-time. Supervisors can access such information through the mobile application using tablets or phones and link inducted attendees to the briefings through Auto-ID technology for authentication. This aids in forming a detailed and current record of all site staff competencies and training records for the project and future projects designed specifically for the construction industry, the application also covers other features such as timekeeping, fatigue management, emergency evacuation, roll call, and messaging.

Paperless Construction has built an intuitive compliance management application that is available on both the web and mobile


The time and cost-saving technology solution enables employers to build an efficient workforce and manage the day-to-day operations on the go, in-office, or at home. Creating, maintaining, and sharing documents of all types, including checklists and permits, can be done swiftly on the platform. It also provides crucial data on safety and health compliance, construction time, and project administration. The software meets all the GDPR requirements for data storage in the UK and Ireland.